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Supplier Code of Conduct

Intent
Herman Miller, Inc., and its subsidiaries ("HMI") are committed to conducting its business in an ethical, legal, environmentally sustainable and socially responsible manner. HMI expects its suppliers to share its commitment to creating a Better World with the goals of reducing waste, using resources responsibly, supporting workers' rights and advancing the welfare of its workers and the community. We believe that partnerships based on transparency, collaboration and mutual respect are integral to making this happen. As such, HMI has established this Supplier Code of Conduct to identify the minimum requirements for establishing and maintaining a supplier relationship with HMI. Upon HMI's request, suppliers will provide written documentation of actions undertaken to evidence the fulfillment of any and all of the requirements identified in this Supplier Code of Conduct.

1. Compliance with Laws, Regulations, and Published Standards
HMI suppliers must comply with all applicable laws, codes, or regulations of the countries, states, and localities in which they operate. This includes, but is not limited to:

  • Laws and regulations relating to the environment, including requirements stipulated by the Lacey Act (16 U.S.C. §§ 3371 -3378)
  • Occupational health and safety
  • Labor practices
  • Compliance with the California Transparency in Supply Chains Act (SB 657)
  • Foreign Corrupt Practices Act
  • UK Bribery Act
  • UK Modern Slavery Act

In addition, HMI suppliers must require their suppliers (including temporary labor agencies) to do the same. HMI suppliers must conform their practices to any published standards for their industry. Upon HMI's request, suppliers will provide documentation of actions undertaken to address zero waste, water efficiency, energy efficiency and worker safety objectives, or a written commitment to pursue these or related initiatives.

2. Environmental Practices
HMI suppliers shall comply with all environmental laws and regulations applicable to their operations worldwide. Such compliance shall include, among other things, the following items:

3. Sustainable Wood Purchasing Policy
HMI suppliers that provide wood or wood-based products to HMI and/or their subsuppliers, if applicable, shall have a written policy commitment, endorsed by their executive management (CEO, President, Owner) to employ best efforts to avoid trading and sourcing wood, wood fiber or wood products (herein referred to as “Wood”) from the following categories:

4. Occupational Health and Safety Practices
HMI suppliers shall provide their employees with a safe and healthy working environment in order to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or as a result of the operation of the supplier. Suppliers shall, among other things, provide:

5. Labor Practices
HMI expects its suppliers to adopt sound labor practices and treat their workers fairly in accordance with local laws and regulations. In addition, suppliers must comply with the following standards:

6. California Transparency in Supply Chains Act of 2010
HMI strives to maintain an ethical work environment in its own facilities and in the facilities of its suppliers. In an effort to eradicate slavery and human trafficking from the direct supply chain to tangible goods offered for sale, HMI employs the following practices and expects its suppliers to conform to it:

7. Ethical Business Practices
HMI expects its suppliers to conduct their businesses in accordance with the highest standards of ethical behavior and in accordance with applicable laws and regulations. Suppliers are expected to conform to these requirements in each of the following areas:

8. Export Sanctions/Terrorism Activities
HMI suppliers must abide by all economic sanctions or trade embargoes that the United States has adopted, whether they apply to foreign countries, political organizations, or particular foreign individuals and entities.

Suppliers should not directly or indirectly engage in or support any terrorist activity. Neither suppliers nor any of their affiliates, nor any officer or director of the supplier or any of its affiliates, should be included on any lists of terrorists or terrorist organizations compiled by the United States government or any other national or international body, including but not limited to:

9. Solicitations by Suppliers
All suppliers shall comply with all guidelines issued by HMI relating to access to HMI facilities, offices, and employees. No Supplier shall use HMI's computer system, including its electronic mail system and internet site, for the purpose of sending unsolicited electronic mail messages to the HMI community. Suppliers must receive prior written authorization from HMI's Supply Management Department to hold trade shows, demonstrate products, utilize HMI resources (i.e., bulletin boards), or make unsolicited calls on HMI departments.

10. Monitoring and Compliance
Suppliers shall conduct audits and inspections to ensure their compliance with this Supplier Code of Conduct and applicable legal requirements. If a supplier identifies areas of non-compliance, the supplier agrees to notify the Supply Management Department as to its plans to remedy any such non-compliance.

HMI or its representatives may engage in monitoring activities to confirm Supplier's compliance to this Supplier Code of Conduct, including on-site inspections of facilities, use of questionnaires or report cards, review of publicly available information, or other measures necessary to assess supplier's performance.

The Supplier Code of Conduct prohibits the use of forced and child labor. Each direct supplier is evaluated at the time of selection for its compliance with the Code of Conduct and certifies annually to its compliance with the Code of Conduct and our policy on forced and child labor. Herman Miller sourcing personnel as a part of their standard periodic reviews of suppliers enquire as to compliance with the company’s forced and child labor policy and suppliers are subject to audit to verify compliance. Herman Miller conducts a limited number of supplier compliance audits each year using both internal personnel and third party independent auditors. Failure to comply with the Code of Conduct may result in a curtailment or termination of the supplier relationship.

Any HMI supplier or HMI employee that becomes aware of violations of this policy is obligated to notify the Supply Management Department. Based on the assessment of information made available to HMI, HMI reserves the right (in addition to all other legal and contractual rights) to disqualify any potential supplier or terminate any relationship with any current supplier found to be in violation of this Supplier Code of Conduct without liability to HMI.

If you would like to file a confidential report under the terms of this policy, please contact The Network at 888 840 2387. For locations outside the USA and Canada, please call collect at 770 582 5209.

You may also choose to file a report using our confidential, Web-based Internet reporting tool. This reporting tool is staffed by our vendor partner "The Network" and anonymity is guaranteed.

Application/Exclusions
This Supplier Code of Conduct is a general statement of HMI's expectations with respect to suppliers. This Policy should not be read in lieu of, but in addition to, any supplier obligations as set forth in any:

No exclusions are applicable to this policy.

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